Business Downtime Cost Calculator

Free business planning calculator

Estimate the cost of IT downtime

Enter a few figures to estimate how much an IT outage could cost in lost staff time, missed revenue and recovery work. Nothing you enter is saved or sent to us.

Nothing is submittedThe calculation runs only in your browser.
See the breakdownStaff time, revenue and recovery costs are shown separately.
Try different scenariosChange the outage length or number of people affected.

Your figures

Describe a likely outage

Use your total employment cost if you know it. Otherwise, an approximate hourly cost is fine.

Include salary and employer costs if known.

Use 100% if no useful work can continue; use less if staff have a workaround.

Include lost revenue and recovery costs (optional)

Leave this at £0 if revenue is not directly affected. Gross profit may give a fairer estimate than turnover.

Use less than 100% if delayed sales or work can be recovered later.

For example, emergency support, overtime, travel or replacement equipment.

Include serious disruption as well as a complete outage if appropriate.

The PDF opens in this tab. Use Share to save or print it, then use Back to return to the calculator.

How it is calculated

How the estimate works

Lost staff time = people affected × hourly employment cost × outage length × working time lost.

Lost revenue = revenue or gross profit at risk per hour × outage length × share likely to be lost.

Potential yearly cost = estimated cost of one outage × expected incidents per year.

This is a planning estimate, not accounting or insurance advice. Take care not to count the same loss twice if staff costs and lost revenue overlap. Customer impact, contractual penalties, reputational damage and delayed work are not included.

Would you like a second opinion?

If downtime could have a significant impact on your business, we can review the systems behind the figure and suggest practical ways to reduce the risk. There is no obligation.

Tell us about your ITCheck your connectivity

A practical technology partner

Clear ownership across your whole IT environment

MSP247 brings day-to-day support, security, connectivity and planning together so your team has one accountable route for help.

Whole-environment support

Windows, Mac, iPhone, iPad, Chromebook, servers, networks and cloud services supported as one working environment.

Yorkshire coverage

Responsive remote support with planned on-site assistance across York, Leeds and the wider Yorkshire region.

A clearly agreed scope

Responsibilities, priorities, escalation routes and available response arrangements are explained before service begins.

Security and continuity

Accounts, devices, backups and connectivity resilience are reviewed together instead of as isolated products.

See how MSP247 works Discuss your requirements
↑
This site uses analytics.